For Race Directors Working with a Professional Photographer

Before Race Day (Prep Checklist)

Send course map and timing schedule at least 3 days before race dayConfirm photographer access and credentials (parking, check-in, vendor pass)Share sponsor logo files and overlay instructions (if applicable)Designate a contact person for photography on race dayPlace bibs in packets using clear, visible numbers (no folds or tears)Encourage runners to wear bibs on the front torso, not on shorts or backProvide expected finisher range and pacing info

Race Morning (Setup & Coordination)

Ensure the finish line is clear of cones, signs, or staff blocking key angles

Confirm that sponsor signage is visible and not obstructed by fencing, crowds, or tents

Avoid placing speakers, coolers, or vehicles in front of branding or arches

Set up directional signs early if 'smile zones' or banner placements are included

Remind volunteers and emcees to avoid crowding around the finish chute

Place hydration tables to the side—not centerline—for clean photos

Communicate to volunteers where the photographer will be standing (to avoid blocking)

During the Race (Live Coverage Support)

Keep the designated finish area clear for photographer movement

Check in once mid-event to see if the photographer needs anything

Alert the photographer to any timing changes or delays

Ensure pacers or lead vehicles do not obstruct the view at the finish

Maintain consistent bib visibility reminders over announcements (if needed)

After the Race (Wrap-Up)

Thank runners and sponsors via announcements and direct them to the photo gallery

Share the gallery link via post-race emails, social media, or text alerts

Tag photographer and sponsors when sharing highlight images

Send any feedback or notes to the photographer within 48 hours

Request overlay download stats or social insights if part of a sponsor package